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LAST UPDATED: APRIL 11TH, 2018
This Security Statement applies to the products, services, websites and apps offered by SurveyMonkey Inc., SurveyMonkey Europe UC, SurveyMonkey Brasil Internet Ltda. and their affiliates (collectively “SurveyMonkey”), which are branded as “SurveyMonkey” and “Wufoo”, except where otherwise noted. We refer to those products, services, websites and apps collectively as the “services” in this Statement. This Security Statement also forms part of the user agreements for SurveyMonkey and Wufoo customers.
Physical Security and Compliance
SurveyMonkey’s information systems and technical infrastructure are hosted within world-class, SOC 2 accredited data centers. Physical security controls at our data centers include 24x7 monitoring, cameras, visitor logs, entry requirements, and dedicated cages for SurveyMonkey hardware.
SurveyMonkey, Wufoo, and SurveyMonkey Apply are compliant with the Payment Card Industry’s Data Security Standards (PCI DSS 3.2) and can therefore accept or process credit card information securely in accordance with these standards. SurveyMonkey re-certifies this compliance annually. SurveyMonkey is also working towards ISO 27001 certification.
Access to SurveyMonkey’s technology resources is only permitted through secure connectivity (e.g., VPN, SSH) and requires multi-factor authentication. Our production password policy requires complexity, expiration, and lockout and disallows reuse. SurveyMonkey grants access on an as-needed basis, reviews permissions quarterly, and revokes access within 24 hours of employee termination.
SurveyMonkey maintains and regularly reviews and updates its information security policies on an annual basis. Employees must acknowledge policies on an annual basis and undergo additional training such as HIPAA training, Secure Coding, PCI, and job specific security and skills development and/or privacy law training for key job functions. The training schedule is designed to adhere to all specifications and regulations applicable to SurveyMonkey.
SurveyMonkey conducts background screening at the time of hire (to the extent permitted or facilitated by applicable laws and countries). In addition, SurveyMonkey communicates its information security policies to all personnel, requires new employees to sign non-disclosure agreements, and provides ongoing privacy and security training.
Dedicated Security Personnel
SurveyMonkey also has a dedicated Trust & Security organization, which focuses on application, network, and system security. This team is also responsible for security compliance, education, and incident response.
Vulnerability Management and Penetration Tests
SurveyMonkey maintains a documented vulnerability management program which includes periodic scans, identification, and remediation of security vulnerabilities on servers, workstations, network equipment, and applications. All networks, including test and production environments, are regularly scanned using trusted third party vendors. Critical patches are applied to servers on a priority basis and as appropriate for all other patches.
We also conduct regular internal and external penetration tests and remediate according to severity for any results found.
We encrypt your data in transit using secure TLS cryptographic protocols. SurveyMonkey and Wufoo data is also encrypted at rest.
Our development team employs secure coding techniques and best practices, focused around the OWASP Top Ten. Developers are formally trained in secure web application development practices upon hire and annually.
Development, testing, and production environments are separated. All changes are peer reviewed and logged for performance, audit, and forensic purposes prior to deployment into the production environment.
Logging and Auditing
Application and infrastructure systems log information to a centrally managed log repository for troubleshooting, security reviews, and analysis by authorized SurveyMonkey personnel. Logs are preserved in accordance with regulatory requirements. We will provide customers with reasonable assistance and access to logs in the event of a security incident impacting their account.
SurveyMonkey maintains an asset management policy which includes identification, classification, retention, and disposal of information and assets. Company-issued devices are equipped with full hard disk encryption and up-to-date antivirus software. Only company-issued devices are permitted to access corporate and production networks.
Information Security Incident Management
SurveyMonkey maintains security incident response policies and procedures covering the initial response, investigation, customer notification (no less than as required by applicable law), public communication, and remediation. These policies are reviewed regularly and tested bi-annually.
Despite best efforts, no method of transmission over the Internet and no method of electronic storage is perfectly secure. We cannot guarantee absolute security. However, if SurveyMonkey learns of a security breach, we will notify affected users so that they can take appropriate protective steps. Our breach notification procedures are consistent with our obligations under applicable country level, state and federal laws and regulations, as well as any industry rules or standards applicable to us. We are committed to keeping our customers fully informed of any matters relevant to the security of their account and to providing customers all information necessary for them to meet their own regulatory reporting obligations.
Information Security Aspects of Business Continuity Management
SurveyMonkey’s databases are backed up on a rotating basis of full and incremental backups and verified regularly. Backups are encrypted and stored within the production environment to preserve their confidentiality and integrity and are tested regularly to ensure availability.
Keeping your data secure also requires that you maintain the security of your account by using sufficiently complicated passwords and storing them safely. You should also ensure that you have sufficient security on your own systems. We offer TLS to secure the transmission of survey responses, but you are responsible for ensuring that your surveys are configured to use that feature where appropriate. For more information on securing your surveys, visit our Help Center. This article is written for SurveyMonkey customers but some of the guidance will apply equally to our Wufoo customers.